Job Description
Position: Account Assistant
Job Reference Code: RS-FD-01
Summary of Functions:
Assisting the Accounts Unit including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.
• Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.
Verifies invoices for quantity, unit pricing, extensions and applicable discounts. Obtains approval from appropriate personnel for payment for miscellaneous invoices.
• Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.
Maintains alphabetical open invoice file for unpaid invoices.
• On a weekly basis, reviews invoices scheduled for payment and a special check request with Chief Accountant, prints approved checks, prepares and routes for signature according to check signing authority. • Attaches duplicate copy of checks to original invoices, stamps invoices “Paid” and files in permanent records.
• Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
• Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.
• Performs other accounting duties as requested.
Experience Required: 0-2 years
Skills/Qualifications Required:
• A university degree in accounting preferred
• Good communication skills and the ability to work well with people is essential
• Familiarity with accounting and spreadsheet applications is required
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines
• Must be proficient in MS Office software – Word, Excel • Knowledge of relevant accounting and financial tools
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