Wednesday, March 14, 2012

Personal Assistant to CEO/HR Manager at Leadership Development Consulting

Company: Leadership Development Consulting

Job Title: Personal Assistant

Report to: CEO/HR Manager

Job Summary:
To provide secretarial, administrative and human resource support

Main Areas of Responsibility:
o Management of the CEO’s diary and appointments;
o Help CEO manage output, workflow and office deadlines;
o Take and relay accurate and timely messages from telephone callers, and answer queries, enquiries and requests when appropriate;
o Draft, type and dispatch all the CEO’s correspondence;
o Liaise with relevant individuals, external organisations etc to arrange meetings, prepare agendas and draft minutes;
o Maintain a comprehensive filing system;
o Co-ordinate CEO’s travel and accommodation in conjunction with in-house travel group and occasionally, travelling with the manager to take notes at meetings or to provide general assistance during presentations;
o Tabulate and retrieve CEO’s official expenditures and claims;
o Handling incoming emails and posts, often corresponding on behalf of the manager;
o Carrying out background research and presenting findings;
o Generating documents, reports and presentations;
o Liaising with clients, suppliers and other staff.

HR Management
o Maintaining personnel files (both electronic and hard copy);
o Filing necessary documents
o Providing necessary information to Finance and other colleagues
o Providing information needed by colleagues in their own files
o Assisting HR Manager with recruitment for open positions within firm and on behalf of clients
o developing job descriptions
o preparing and placing advertisements on relevant sites and papers
o short-listing suitable candidates
o following up with candidates/arranging interviews
o following up on references
o Undertake any other duties as requested by the CEO/HR Manager

o Excellent written and oral communication skills;
o Excellent interpersonal skills;
o Excellent Organisational and Time Management skills;
o Ability to research, digest, analyse and present material clearly and concisely;
o The ability to work on your own initiative;
o Honesty and reliability;
o Attention to detail;
o Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
o Professional telephone manner ;
o Proven ability to work under pressure and to tight deadlines;
o Bright, confident personality;
o Well presented;
o Highly personable;
o Flexible and mature approach with ability to work unsupervised;
o An understanding of confidentiality issues and the use of discretion;
o Excellent word processing and I.T. skills, including knowledge of a range of software packages; most importantly- MS Word, MS Excel and MS PowerPoint;
o Ideally educated to degree level in a related field from a reputable university;
o A minimum of one year (NYSC inclusive) administrative/secretarial experience in a reputable organisation;
o Not over 28 years of age

Interested and suitable candidates should forward their update CV to on or before March 20, 2012.

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